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Archived Minutes of Meetings

Due to a computer error archives will start at June 2008

MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL HELD IN THE STITHIANS CENTRE ON TUESDAY 15^th JULY 2008 AT 7pm

	It had been agreed prior to the meeting that, in the absence of Cllr Potter, the meeting would be chaired by the Vice-chair, Cllr Mrs M Biscoe. ATTENDANCE Councillors present were: Cllr Mrs M Biscoe (Chair), Cllr Ms C Cullen, Cllr Ms M Godwin, Cllr A Barkhuysen, Cllr P Tisdale and the Clerk. Members of the Public present were: Ms Villa-Gilbert, Mr & Mrs Newman, Mr & Mrs Colgate and Mr & Mrs Cock.
1 1.1	APOLOGIES Apologies were received and accepted from Cllrs J Biscoe, C Austin and Ms J Tisdale who were working and N Potter who had a previous personal engagement. Leave of Absence for Cllr J Biscoe: The Clerk presented his report, a copy of which is appended to these minutes and referred to the letter submitted by Cllr J Biscoe (Appendix 1). Resolved: 1. To note and approve the content of the report. 2. To grant Cllr J Biscoe leave of absence whilst he is away working but that the situation be reviewed as and when circumstances dictate that it is necessary so to do. Proposed by Cllr P Tisdale, seconded by Cllr Ms Godwin and carried unanimously. MINUTE 01/07/08
2 2.1	URGENT ITEMS The Clerk informed the meeting that he had not been informed of any urgent items.
3 3.1 3.2 3.3 3.4	DECLARATIONS OF INTEREST Cllr Mrs M Biscoe, as a close personal friend of both Mr William Prowse, whose property is alluded to in the report and Cllr Barkhuysen, whose e-mail to the Clerk precipitated the report in the first place and who is also referred to in the report, declared a personal and prejudicial interest in item 13.2, a report concerning Tregolls Common. Cllr Barkhuysen advised the meeting that it had been established that he had demonstrated predetermination regarding the same item and would therefore leave the room during consideration of the item. Cllr Ms Cullen declared a personal and prejudicial interest in item 11.6.1, a report in connection with the use of the Showground, which could affect her property. Cllr Mrs M Biscoe, as a Vice President of the Stithians Agricultural Association with a vote at general meetings, declared a prejudicial interest in the same item. Cllr Ms Cullen, because both she and the applicant were members of the Village Hall Management Committee, declared a personal but non – prejudicial interest in item 11.3(b), a planning application. No declarations of receipts of gifts were made.
4.1 4.1.1 4.1.2	MINUTES OF JUNE 2008 COUNCIL MEETING The Clerk drew Members’ attention to five typographical errors and advised that he had suitably amended the minutes to be signed by the Chair. Resolved to accept the amended minutes of the meeting held on 17^th June 2008 as a true record of the proceedings. Proposed by Cllr Ms Cullen, seconded by Cllr Barkhuysen and carried unanimously. It was pointed out that Cllrs P Tisdale and Ms Godwin had not been present at the June meeting but as Members were voting merely to accept the minutes for the record, the Clerk advised that their votes could be accepted in order to maintain a quorum. MINUTE 02/07/08 The Chair duly signed the minutes as a true record.

5 5.1.1	MATTERS ARISING FROM THE MINUTES OF THE JUNE COUNCIL MEETING Minute 13/06/08: The Clerk advised that, having consulted the relevant website, he had ascertained that the letter to be sent to "the Minister of Health" would be best addressed to Ben Bradshaw, which he had done.
5.2 5.2.1 5.2.2 6 6.1	There were no other matters arising. Acceptance of Appointments made at the AGM: The Clerk referred to his report, a copy of which is appended to these minutes. Cllr Ms Godwin accepted her position as assistant to the Finance and Administration Portfolio Holder. POLICE & NHW LIAISON OFFICER Cllr Mrs M Biscoe had nothing to report.
	The Chair closed the meeting at this point at 19.15 to allow Public Participation.
7 7.1 7.1.1 7.1.2 7.2 7.3	PUBLIC PARTICIPATION Devon & Cornwall Police: Neither PC Derek Cormack nor PCSO Andy Huddlestone was present at the meeting but the Clerk reported that he had received a report from PC Cormack on the afternoon of the meeting, a copy of which is appended to these minutes. The Chair read the report to the meeting. Cllr Ms Cullen advised that there had undoubtedly been considerable difficulties in using both Tubbon Hill and Buller Hill County and District Councillor Neil Plummer: Cllr Plummer was not present at the meeting. Members of the Public:
7.3.1 7.3.2 7.3.3 7.3.4	Mr Newman advised that he was attending the meeting in connection with his planning application to carry out works to Ivydene in Longdowns. Cllr P Tisdale, who had visited the site and prepared the report for the meeting, had no comment. Mr Newman indicated that he considered that his proposals would considerably improve the appearance of the property. Mr Cock informed the meeting that he was objecting to the planning application in connection with Blythe Cottage, New Road and read his letter to the meeting. Ms Villa-Gilbert also objected to the same application on the grounds that the plot was too small to accommodate extra dwellings and that the extra traffic generated would be hazardous. She also pointed out that several mature trees would be affected, to the detriment of the area. Mr Colgate reiterated the afore-mentioned points and was of the opinion that the proposed finish of the building would be out of character with the surrounding property. It was also pointed out that flooding problems caused by run-off from Collins Parc had been experienced in the past. There being no other matters raised for the Public Participation part of the meeting the Chair re-opened the meeting at this point, at 19.30. Mr Cock left the meeting at this point.
8 8.1	TRANSPORT Rural Transport Partnership Representative’s Report: Rod Davis, the Council’s representative on the Rural Transport Partnership, outlined the details of his report. He had been unable to prepare it prior to the meeting and undertook to furnish the Clerk with a copy as soon as he could after the meeting. A copy of the report is appended to these minutes. There was debate on several matters contained in the report. The Chair thanked Mr Davis for his continuing good work for the council whereupon he left the meeting at 19.45.
9 9.1 9.2 9.3	CLERK’S REPORTS Council’s Current Financial Position: The Clerk presented his report on the Council’s current financial position, a copy of which is appended to these minutes. Clerk’s Holiday: The Clerk gave details of the dates of his holiday as contained in his report. 2007/08 Audit: The Clerk was pleased to report the successful completion of the Annual Audit Resolved: 1. To note the Council’s current financial position. 2. To approve the Clerk’s Annual Leave from Monday 18^th August to Friday 29^th August inclusive. 3. To note the successful completion of the 2007/08 Annual Audit. Proposed by Cllr Barkhuysen, seconded by Cllr P Tisdale and carried unanimously. MINUTE 03/07/08
10. 10.1 10.2 10.3 10.4	AUTHORISING OF PAYMENTS The Clerk presented a list of payments to be made, a copy of which is appended to these minutes. He pointed out that, as there was to be no meeting in August, it was necessary to approve certain regular payments for that month to be made around 14^th August. He also presented his report detailing two invoices received since the agenda was published, a copy of which is appended to these minutes. He also drew to Members’ attention, the need to authorise two direct debit payments to the PWLB in the sums of £1145.32 due on14th August and £783.37 on 4^th September Resolved 1. To approve payment of the sums shown in the report totalling £11,212.38 and £151.36 in the additional report tabled at the meeting, along with direct debit payments of £1145.32 and £783.37 to the Public Works loan Board. 2. To specifically agree to pay a sum of £7,000 to the Village Hall Management Committee, that figure being the remainder of the PWLB Loan taken out to assist the VHMC to address their funding shortfall. Proposed by Cllr Ms Cullen, seconded by Cllr Mrs M Biscoe and carried unanimously. MINUTE 04/07/08
11 11.1 11.2 11.3 11.3.(a) 11.3(a).1 11.3(a).2 11.3(b) 11.3(b).1 11.3(b).2 11.3(c) 11.3(c).1 11.3(c).2 11.3(c).3 11.3(c).4 11.4 11.5 11.5.1 11.5.2 11.5.3 11.5.4 11.5.5 11.5.6 11.5.7 11.5.8	PLANNING Notification of Planning Decisions received: The Clerk referred Members to the Table of Planning Applications, a copy of which is appended to these minutes, and informed the meeting of the notifications of decisions received from Kerrier. This information was duly noted. Notification of Planning Decisions received from Kerrier after publication of the agenda: The Clerk informed Members that he had received no notifications of planning decisions since the publication of the agenda. This information was duly noted. Planning Applications Received: PA08/00989/F – Mr G Newman – Demolition of existing single storey outbuildings and erection new single storey extension & small two storey extensions to dwelling – Ivydene, Longdowns. Cllr P Tisdale spoke to the report, a copy of which is appended to these minutes. He pointed out that no extra vehicles would need to be catered for and that the proposals would considerably improve the appearance of the property. Resolved to SUPPORT the application. Proposed by Cllr P Tisdale, seconded by Cllr Barkhuysen and carried unanimously. MINUTE 05/07/08 PA08/01071/F – Mr JW Brydon – Erection of extension and internal alterations to dwelling – 3 Southlea Terrace, South Road. Members considered Cllr Potter’s report, a copy of which is appended to these minutes. Resolved to SUPPORT the application. Proposed by the Chair, seconded by Cllr Barkhuysen and carried unanimously. It was noted that Cllr Ms Cullen had declared a personal interest in the matter and did not vote. MINUTE 06/07/08 PA08/00966/F – Mr S Nicholas – Erection of an extension and alteration to existing dwelling and erection of two dwellings – Blythe Cottage, New Road. Members considered Cllr Potter’s report, a copy of which is appended to these minutes. It was noted that since the report had been prepared, three letters of objection had been received and all three objectors had made their views known in the Public Participation part of the meeting. Copies of the letters are appended to these minutes. There was considerable debate over the various points raised by the objectors. Resolved: 1. NOT TO SUPPORT the application in its entirety but to support ONLY the renovation of the existing dwelling with the proviso that it be ensured that the external appearance of the property be in keeping with other properties in the area. The creation of two new dwellings was not supported as it was considered that it represented over-development of the site, would exacerbate traffic and parking problems that are already evident in the area and would have an adverse effect on trees that are vital to the character and wild life of the area. It could also exacerbate flooding problems that have already been experienced in the area. 2. To request Kerrier that, should they be minded to give consent for any additional dwellings, they be identified as Affordable Housing for local people. Proposed by Cllr Ms Godwin, seconded by Cllr P Tisdale and carried unanimously. MINUTE 07/07/08 Planning Applications received after publication of the Agenda: The Clerk reported that no applications had been received after the publication of the Agenda. Mr & Mrs Newman and Ms Villa-Gilbert left the meeting at this point at 20.10 Planning Enforcement: The Clerk presented his report, a copy of which is appended to these minutes. It was noted that the bunds at little Trewince were looking green. The Clerk stated that he had been informed that no breaches of planning legislation had been found at Penhalvean Bottling Plant. The caravan site was a Caravan Club Certified Location and therefore had both planning consent and the necessary licence through the Caravan Club. The case had therefore been closed. The Clerk informed the meeting that he had been informed that the Enforcement notice in respect of Trelan took effect on 22^nd may with three months to comply. The Clerk had been informed that the caravan at Seaureaugh was permitted development whilst building works were taking place. Kerrier had informed the Clerk that the Paddocks was due to be visited at the end of July. The Clerk reported that one sign at Carnwidden farm had been removed, another was about to be and the other had been there long enough to be "deemed consented". The Clerk had been informed that Mr Watkins had agreed to provide a gate to give access to the Celtic Cross on the site of the Old Vicarage and that it should be installed within a month. Resolved: 1. To accept the Clerk’s report along with the update given and to note its content. 2. That the Clerk and Chairman visit Little Trewince to decide upon a suitable response to Kerrier regarding the landscaping of the bunds. 3. That the Clerk continue to follow up the outstanding matters in the report. Proposed by Cllr Ms Cullen, seconded by Cllr Ms Godwin and carried unanimously. MINUTE 08/07/08 Licensing: It was noted that the Clerk had prepared a report concerning the perceived increase in the use of the Showground. He pointed out that, as both the Chair and Cllr Ms Cullen had declared a prejudicial interest in the matter, it could not be discussed as, without them, the meeting would be inquorate. Arrangements for dealing with Planning Applications in August: The Clerk presented his report, a copy of which is appended to these minutes. Resolved: 1. That powers be delegated to the Planning Portfolio Holder and one or other of the Assistant Portfolio Holders to prepare a suitable response to Kerrier to any non-contentious planning applications received between 15^th July and 19^th August. 2. That, if an application is considered contentious, Kerrier be requested to accept a response immediately after the Parish Council meeting to be held on 9^h September 2008. 3. That any decisions made in accordance with the above be reported to the September meeting for ratification. Proposed by Cllr P Tisdale, seconded by Cllr Barkhuysen and carried unanimously. MINUTE 09/07/08
12	CEMETERY WORKING GROUP Nothing to report.
13 13.1.1 13.1.2	FOOTPATHS, HIGHWAYS & ENVIRONMENT The Clerk presented his report, a copy of which is appended to these minutes. He updated Members as follows: ·1 Para 7 –the "Tresevern Gate" had been erected. Resolved: 1. To note and accept the contents of the report and the update given by the Clerk. 2. That the Clerk follow up the outstanding matters in the report. 3. That the clerk write to Richard Fish expressing the Council’s disappointment at his reply to the letter about traffic in Longdowns. Proposed by Cllr P Tisdale, seconded by Cllr Barkhuysen and carried unanimously. MINUTE 10/07/08 Tregolls Common:
13.2.1 14 14.1 14.1.1 14.1.2 14.1.3	The Clerk advised that, as Cllr Mrs M Biscoe had declared a prejudicial interest in the matter and Cllr Barkhuysen had demonstrated Bias and Predetermination necessitating his leaving the room, it could not be discussed as, without them, the meeting would be inquorate. PLAYING FIELD Playing Field Portfolio: The Clerk presented his report, a copy of which is appended to these minutes. He drew the meeting’s attention to the highlighted items within the notes of the Meeting with the Caretaker, particularly the items of expenditure that had been included in Agenda Item 10. Cllr Ms Cullen advised that the repairs to joints in the Skateboard Park had been completed. The Clerk advised that he hoped to organise the CRB Check for Tyrone as soon as possible Resolved that the content of the report and the appendix, along with the expenditure contained therein and the updates given be noted and approved. Proposed by Cllr Ms Godwin seconded by Cllr Barkhuysen and carried unanimously. MINUTE 11/0708
15	CONSULTATION Fire Brigade IRMP Service Plan: The Clerk spoke to his report, a copy of which is appended to these minutes. Resolved to note receipt of information concerning the Cornwall County Fire Brigade’s IRMP Service Plan. Proposed by Cllr P Tisdale, seconded by Cllr Barkhuysen and carried unanimously. MINUTE 12/0708
16 16.1 16.1.1 16.1.2	PUBLIC RELATIONS OFFICER Stithians Show: Cllr Barkhuysen presented his report, a copy of which is appended to these minutes There was considerable debate as to whether the PC should maintain a presence at the show and it was generally agreed that it should, with a concerted effort next year to attract visitors to the stand. Resolved 1. To note the content of the report 2. To form a working party prior to the next show to organise and co-ordinate all aspects of the Council’s stand at the Stithians Show. Proposed by Cllr Barkhuysen, seconded by Cllr Ms Godwin and carried unanimously. MINUTE 13/0708
17 17.1	REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE BODIES Stithians School Governing Body: Cllr Ms Cullen advised that work was due to commence on the library Extension to the school on 21^st July. This was duly noted.
17.2 17.3	Village Hall Management Committee: Cllr Ms Cullen reminded members that the AGM was due to take place on 23^rd July at 7.30pm. This was duly noted. Mining Villages Regeneration Group:
17.3.1	Cllr Mrs M Biscoe advised that she would be unable to attend the meeting on 17^th July because of her husband’s health. The Clerk undertook to contact Cllr Austin.
17.3.2 17.3.4 18	The Clerk gave a brief update on the progress of filming for the DVD, stating that most of the filming in Stithians had been completed. The Clerk raised the matter of representation of the PC on the Historic Churchyards Project. Resolved that the Clerk ask Tony Langford if he would be willing to represent the Parish Council on the Historic Churchyards Project in a similar capacity to Rod Davis’s representation regarding bus services. Proposed by Cllr Ms Cullen, seconded by Cllr Mrs M Biscoe and carried unanimously. MINUTE 14/0708 LOCAL GOVERNMENT REORGANISATION Cllr Barkhuysen presented his report, a copy of which is appended to these minutes. There was discussion over several aspects of the report. Cllr Ms Cullen informed the meeting that Steven Ford had agreed to visit the Stithians Centre in connection with the possibility of establishing a Community Hub there. Resolved: 1. That the content of the report be approved and noted. 2. That Steven Ford be invited to attend the next meeting of the Parish Council to update Members on the progress of One Cornwall. Proposed by Cllr Barkhuysen, seconded by Cllr Ms Godwin and carried unanimously. MINUTE 15/07/08
19 19.1 19.1.1	CORRESPONDENCE The Clerk presented his report detailing correspondence received since the last meeting, a copy of which is appended to these minutes. He also referred to his report on correspondence received after publication of the agenda circulated earlier in the day, a copy of which is also appended to these minutes. Resolved: 1. To note receipt of a letter from the Chief Constable, along with contact details for Local Commanders and Superintendents. 2. To agree that all Members complete the Survey received from the University of Plymouth and return the completed form to the Clerk by 25^th July 2008. 3. To note receipt from Kerrier District Council of copies of Byelaws relating to Cosmetic Piercing and Electrolysis, Acupuncture and Tattooing and Semi Permanent Skin Colouring. 4. To note the grateful thanks of Victim Support for the Council’s recent donation of £50. 5. To agree to the use of the Playing Field for a Five-a-side Football Competition on Sunday 24^th August 2008 between 10am and 5pm subject to the usual conditions. 6. To support the proposals by the County Council to install street lighting to the footpath in Collins Parc and to ask them also to consider installing street lighting in the road to Seaureaugh from Church Corner to the New Playing field. *Proposed by Cllr Ms Cullen, seconded by Cllr Barkhuysen and carried unanimously.* *MINUTE 16/0708*
20	AUTHORISATION OF ADDITIONAL PAYMENTS No additional payments were agreed during the meeting
21	URGENT ITEMS There were no urgent items for discussion.
22	ITEMS FOR NEXT MEETING 1. Tregolls Common – Clerk to report. 2. Use of Showground – Clerk to report 3. Roundabout in playing Field – Cllr Ms Cullen to report..
23 24	DATE OF NEXT MEETING It was agreed that the next Council Meeting would take place on Tuesday 9^th September 2008 at 7pm in the Stithians Centre. As the next item was of a confidential nature it was proposed by the Chair, seconded by Cllr Ms Cullen and agreed unanimously to exclude the Press and Members of the Public from the remainder of the meeting whereupon Mrs Cock and Mr and Mrs Colgate left the meeting at 21.10. CONFIDENTIAL ITEM Co-option of New Member: Members discussed an application by Denis Nightingale to become a Councillor. A secret ballot was held. By a unanimous vote it was agreed to co-opt Mr Denis Nightingale to the Parish Council.
	The meeting closed at 21.20.

MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL HELD
IN THE STITHIANS CENTRE ON TUESDAY 17^th JUNE 2008 AT 7pm

Present were:

Cllr N Potter (Chair), Cllr Ms C Cullen, Cllr Mrs M Biscoe, Cllr A Barkhuysen and the Clerk.

Members of the Public present were Diane Bell, Mr C Davidson, Mr & Mrs Twigger and Mr & Mrs Mead.

Kerrier District Councillor Mike Clayton attended to the point mentioned.

The Chairman had agreed prior to the meeting that Cllr Clayton could address the meeting and he did so prior to the Chairman declaring the meeting open.

Cllr Clayton was attending in his capacity as one of the two Kerrier District Council representatives on the Implementation Executive for One Cornwall.

Cllr Clayton explained that, following the acceptance by the Parish Council of his offer to give an update on the progress of the implementation of One Cornwall from time to time, he was attending to do just that. He circulated to each Member, copies of the Boundary Committee consultation document as included in Agenda Item 18. He also circulated copies of the letter sent by David Whalley, Chair of Cornwall County Council to the Boundary Committee, along with maps showing the proposed Community Network Areas and how they would be split with both 82 wards and 130. Copies of the documents circulated are appended to these minutes.

He went on to state that elections to the new Unitary Authority were likely to take place in June 2009 and, because of the inability of the Boundary Committee to decide upon the number of Councillors, it was likely that the elections would be based upon the existing 82 wards. He went on to say that the Implementation Committee would continue to set up and run the new authority until the elections took place.

Cllr Clayton advised that it was intended that each Community Network Area (CNA) would have a One Stop Shop (OSS) where committees would meet and which would be staffed by officers and support staff capable of dealing with all matters appertaining to the new authority. He drew the meeting’s attention to the fact that Stithians had been included in the same CNA as Camborne and Redruth. Members present advised him that this was the preferred option of Stithians PC.

Cllr Clayton then advised that the CNA Committees would comprise representatives from other groups such as police etc. but no decision had yet been taken on voting rights.

He pointed out that the Unitary Authority would be able to offer work to parishes on an agency basis with funding provided and would not be devolving functions to them on the basis of their acting as a local authority.

Matters were, he said, moving very quickly and he was shortly to become vice-chair of the Finance and Staffing Committee created to formulate the budget for 2009/10. He stated that there was no "masterplan" at present but One Cornwall would honour where possible the financial obligations of the Districts. Where possible, however, they would be "clawing back" reserves from the Districts to use as a common pool for the 2009/10 Budget.

He pointed out that there was still monies available in various "pots" within Kerrier and advised that, if the PC had a suitable project, application for up to £10,000 should be made as soon as possible as, by September, Kerrier would be severely restricted financially as One Cornwall begins to take over.

He also suggested that perhaps Stithians should promote itself as a OSS.

He apologised for taking up more of the meeting’s time that he intended, was thanked by the Chairman, and left the meeting at 19.30 whereupon the chairman welcomed those present and opened the meeting.

APOLOGIES

Apologies were received and accepted from Cllrs J Biscoe and Ms M Godwin who were working, Cllr C Austin who was ill and Cllrs P and J Tisdale who were attending a function.

2.1

URGENT ITEMS

The Clerk informed the meeting that the Chairman had agreed to take an urgent item submitted by the Clerk – a report on a licensing application in respect of Stithians Showground, the closing date for objections to which was 19^th June – to be discussed as item 11.6.

The Chairman indicated that he had received an urgent request for two Members to appear on a television programme, filming of which was due to take place on 19^th June. The Clerk suggested that the item be discussed under "Urgent items" as there was no other suitable place on the agenda.

3.1

3.2

DECLARATIONS OF INTEREST

Cllr Mrs M Biscoe, as a close personal friend of both Mr William Prowse, whose property is alluded to in the report, and Cllr Barkhuysen whose e-mail to the Clerk precipitated the report in the first place and who is also referred to in the report, declared a personal and prejudicial interest in item 13.2, a report concerning Tregolls Common.

Cllr Barkhuysen, as a member of the Open Spaces Society, declared a personal but non-prejudicial interest in the same item. When asked by the Chairman, he categorically stated that he had no prejudicial interest in item 13.2.

Cllr Ms Cullen declared a personal and prejudicial interest in item 11.6, a report in connection with a licensing application which affected her property and to which she had submitted a letter of objection to Kerrier district Council.

Both the Chairman and Cllr Ms Cullen, because of their connections with the school and the fact that the applicant was a fellow Governor, declared a personal but non-prejudicial interest in item 11.3(b), a planning application.

No declarations of receipts of gifts were made.

4.1

4.1.1

4.1.2

MINUTES OF MAY 2008 COUNCIL MEETING

The Clerk drew Members’ attention to six typographical errors and advised that he had suitably amended the minutes to be signed by the Chairman. Members questioned the spelling of "Pendrene" in Minute 05/05/08(3) and the Clerk agreed to check.

Resolved to accept the amended minutes of the meeting held on 20^th May 2008 as a true record of the proceedings.

Proposed by Cllr Mrs M Biscoe, seconded by Cllr Ms Cullen and carried unanimously. It was pointed out that Cllr Barkhuysen had not been present at the May meeting but as Members were voting merely to accept the minutes for the record, the Clerk advised that his vote could be accepted.

MINUTE 01/06/08

The Chairman duly signed the minutes as a true record.

PC Derek Cormack entered the meeting during consideration of the above item at 19.32

5.1.1

MATTERS ARISING FROM THE MINUTES OF THE APRIL COUNCIL MEETING

Minute 13/05/08: The Clerk advised that he had received signed acceptances from both contractors concerned.

5.1.2

5.1.3

5.2

5.2.1

Minute 19/05/08(2): The Clerk advised that he had submitted only Longdowns Bus Shelter, the Playng Field Footpath and the Playing Field Car Park to the Aggregates Levy Sustainabilitry Fund as he had been unable to ascertain costs for the stiles in time for the submission and had been unable to consult with Jim Lyle over trees.

There were no other matters arising.

Acceptance of Appointments made at the AGM:

The Clerk referred to his report, a copy of which is appended to these minutes.

Cllr Ms Godwin was not present to accept her position as assistant to the Finance and Administration Portfolio Holder and this matter was deferred to the next meeting.

Cllr Barkhuysen accepted his position as Public Relations Officer.

POLICE & NHW LIAISON OFFICER

Cllr Mrs M Biscoe had nothing to report.

The Chairman closed the meeting at this point at 19.40 to allow Public Participation.

7.1

7.1.1

7.1.2

7.1.

PUBLIC PARTICIPATION
Devon & Cornwall Police:

PC Derek Cormack reported that there had been six crimes in the previous month which, although an increase on the month before that, was nevertheless three fewer than in the same period last year.

They were thefts of or from vehicles, criminal damage and theft from properties, the most valuable of which was a quad bike and trailer from a farm.

He warned of a prolific criminal who had been seen in the area in a jeep and asked for any assistance that could be offered in finding his whereabouts.

He also warned of the fact that suspect vehicles had been observed "taking an interest" in properties where there were horses and urged vigilance.

The Chairman asked if PC Cormack was aware of the theft of armoured cable from SWW at the reservoir but he advised that it had not been reported to the police.

The Chairman thanked PC Cormack for his attendance at the meeting and he left at this point at 19.45.

County and District Councillor Neil Plummer:

Cllr Plummer was not present at the meeting.

Members of the Public:

7.3.1

7.3.2

7.3.3

7.3.4

7.3.5

Mr Davidson advised the meeting that he was there in connection with his planning application to retain the use of part of his land for the stationing of 15 caravans or motor caravans and one additional static caravan.

He was concerned that a complaint had been made about his site and the Chairman explained that the Parish Council had asked Kerrier what the conditions of his licence were as it had appeared that there were possibly more caravans than there should be.

Mr Davidson explained that planning permission had existed for the site since the sixties and that it had been a campsite since 1947. He also said that he had been visited recently by someone from Kerrier, who had advised him that his planning consent had lapsed, whereupon he immediately submitted the planning application now under consideration.

He pointed out that he needed the income from the caravans to make his farm viable in the face of considerable losses being experienced by the faming side of his business. He was getting the same price for lambs as he was in the seventies and the cost of shearing the sheep was more than the income from the wool.

The Twiggers and the Meads stated that they were concerned about the increased use of PA systems and amplifiers at the Showground and referred specifically to the present application by Stoke Climsland scouts for five days’ use of the Showground.

Whilst they were not against the extra use of the Showground per se they thought that events could be better managed and tents etc. could be better sited away from adjacent properties. They indicated that were trying to arrange a meeting with the Agricultural Association and asked if the Parish Council could be represented thereat. The chairman agreed to this subject to availability.

The Clerk referred to his report on the application by the scouts for the use of the showground that had been accepted as an urgent report under item 11.6. He explained that, because Cllr Ms Cullen had declared a personal and prejudicial interest in the report, she would have to leave the room during consideration of the report, thus making the meeting inquorate and therefore unable to take any decision on the report.

The Clerk stated that he would write to Kerrier, forwarding them a copy of Mr and Mrs Twigger’s letter to the Parish Council.

Members recognised, however, that there was a broader issue to consider in the extended use of the Showground for an increasing number of events and asked the Clerk to prepare a report on this matter for the next meeting.

Dianne Bell referred to discussions at an earlier meeting about the use of the Showground for a VW Jamboree and confirmed that the noise from that definitely affected properties as far away as Polkanuggo.

She also spoke of a milestone that Cllr Plummer was trying to "rescue" and offered to cut the grass around it if asked.

Cllr Ms Cullen asked Diane if her husband could please check for play in the Swing Scales in the playground and she agreed to ask him.

There being no other matters raised for the Public Participation at this point, the Chairman re-opened the meeting at 20.05 whereupon the Twiggers and the Meads left.

8.1

TRANSPORT

Rural Transport Partnership Representative’s Report:

Rod Davis, the Council’s representative on the Rural Transport Partnership, was not present at the meeting.

9.1

9.1.1

CLERK’S REPORTS
Council’s Current Financial Position:

The Clerk presented his report on the Council’s current financial position, a copy of which is appended to these minutes.

Cllr Ms Cullen enquired whether there was sufficient budgeted to cover the Clerk’s salary and was advised that the budget was based upon anticipated overtime and assumed salary increase and was anticipated to be sufficient.

Resolved to note the Council’s current financial position.

Proposed by Cllr Mrs M Biscoe, seconded by Cllr Barkhuysen and carried unanimously.

MINUTE 02/06/08

10.

10.1

10.1.1

10.1.

AUTHORISING OF PAYMENTS

The Clerk presented a list of payments to be made, a copy of which is appended to these minutes.

He also presented his report detailing two invoices received since the agenda was published, a copy of which is appended to these minutes.

Resolved to approve payment of the sums shown in the report totalling £2,283.29 and £289.84 in the additional report tabled at the meeting.

Proposed by Cllr Ms Cullen, seconded by Cllr Mrs M Biscoe and carried unanimously.

MINUTE 03/06/08

11.1

11.2

11.3

11.3.(a)

11.3(a).1

11.3(a).2

11.3(b)

11.3(b).1

11.3(b).2

11.4

11.4(a)

11.4(a).1

PLANNING

Notification of Planning Decisions received:

The Clerk referred Members to the Table of Planning Applications, a copy of which is appended to these minutes, and informed the meeting of the notifications of decisions received from Kerrier.

This information was duly noted.

Notification of Planning Decisions received from Kerrier after publication of the agenda:

The Clerk informed Members that he had received no notifications of planning decisions since the publication of the agenda.

This information was duly noted.

Planning Applications Received:

PA08/00977/F – Ms L Tregenna – Demolition of existing dwelling and erection of two dwellings – Sunnyside, Foundry Hill.

The Chairman spoke to the report, a copy of which is appended to these minutes. He pointed out that this was exactly the same application that was considered and not supported at the January meeting.

Resolved NOT TO SUPPORT the application on the grounds of over development of the site and the overlooking of existing properties on all sides.

Proposed by the Chairman, seconded by Cllr Mrs M Biscoe and carried unanimously.

MINUTE 04/06/08

PA08/00704/F – Mrs H Macleod – Erection of conservatory to rear of dwelling – 3 Gribbas Close.

The Chairman spoke to the report, a copy of which is appended to these minutes.

Resolved to SUPPORT the application.

Proposed by the Chairman, seconded by Cllr Ms Cullen and carried unanimously. It was noted that both the Proposer and Seconder had declared a personal interest but the Clerk advised that, although under normal circumstances, they would probably not have voted, their interest was not significant enough to preclude them from voting in this instance, thus ensuring that the meeting remained quorate.

MINUTE 05/06/08

Planning Applications received from Kerrier District Council after publication of the Agenda:

The Clerk reported that one application had been received after the publication of the Agenda.

PA08/01056/F - Mr C Davidson – Continued use of land for stationing of 15 caravans/ campervans and stationing of an additional static caravan – Calamankey Farm, Longdowns

Cllr Barkhuysen presented his report, a copy of which is appended to these minutes. There was discussion over the points raised by Mr Davidson in the Public Participation part of the meeting and also the access.

Resolved to SUPPORT the application with the provisos that it be ensured that the amenities provided at the site for its users are brought up and maintained to a satisfactory standard and, in view of the anticipated increased use of the site, that visibility at the exit from it be improved. If it is not possible to improve the visibility, then it is recommended the exiting traffic be restricted to turning left only.

Proposed by Cllr Barkhuysen, seconded by Cllr Mrs M Biscoe and carried unanimously.

MINUTE 06/06/08

Planning Enforcement:

The Clerk presented his report, a copy of which is appended to these minutes.

The Chairman stated that he had been informed that SWW had been instructed by Kerrier’s Enforcement Team to remove the obstruction (Fence) from the footpath near the Dam.

Resolved:

1. To accept the Clerk’s report and note its content.

2. That the Clerk continue to follow up the outstanding matters in the report.

Proposed by Cllr Mrs M Biscoe, seconded by Cllr Ms Cullen and carried unanimously. It was noted that Cllr Barkhuysen had a personal interest in the part of the report covering caravans at Tregolls Cottage but as the report was basically for noting, the Clerk advised that this was of no consequence.

MINUTE 07/06/08

Mr Davidson left the meeting at this point at 20.35.

Licensing:

It was noted that the Clerk had prepared a report concerning a licensing application for the Showground, a copy of which is appended to these minutes. As mentioned under Public Participation, he pointed out that, as Cllr Ms Cullen had declared a prejudicial interest in the matter, it could not be discussed as, without her, the meeting would be inquorate. He indicated that he would write to Kerrier stating that the matter was to have been considered and explaining the reasons for it not having been so. He also stated that he would forward to Kerrier the letter sent to the PC by Mr and Mrs Twigger.

He went on to point out, as stated earlier in the meeting, that there was a broader issue to be considered and said that it was his intention to prepare a report for the next meeting.

CEMETERY WORKING GROUP

Nothing to report.

13.1.1

13.1.2

FOOTPATHS, HIGHWAYS & ENVIRONMENT

The Clerk presented his report, a copy of which is appended to these minutes.

He updated Members as follows:

·1 Para 7 – the Chairman had been informed that the "Tresevern Gate" had been ordered and should be erected within the next four weeks.

·2 Para 8 – The County Council have agreed to adopt the two street lights at Longdowns.

·3 He had reported a missing finger post on Footpath 43 and had been informed by CCC on 10^th June that there was an obstruction issue that their Enforcement Team were dealing with and that the post would not be replaced until that matter had been resolved.

·4 He had ascertained that CCC had issued orders to Cormac for the erection of hand held way markers on stiles where they were considered to be needed. He had asked where they were to be placed but had been advised that the officer dealing with the matter was on leave until 23^rd June.

·5 He had been advised by Joy Thomas that SW Lakes Trust had agreed to a 12 month trial period for a bridleway around the Lake subject to certain conditions. An article would appear in the next Stithians Times and the clerk had given consent for her to place suitable information on the notice boards. He had also asked her to provide the information to Mr Wimpenny for placing on the Council’s website.

Resolved:

1. To note and accept the contents of the report and the update given by the Clerk.

2. That the Clerk follow up the outstanding matters in the report.

Proposed by Cllr Mrs M Biscoe, seconded by Cllr Barkhuysen and carried unanimously.

MINUTE 08/06/08

Tregolls Common:

13.2.1

13.2.2

13.2.3

13.3

13.3.1

13.3.2

13.4

The Clerk advised that, as Cllr Mrs M Biscoe had declared a prejudicial interest in the matter, it could not be discussed as, without her, the meeting would be inquorate.

The Chairman asked Cllr Barkhuysen if he intended to declare a prejudicial interest in the matter and he replied that he did not.

The Clerk advised that he would present, in the light of some comments made by Cllr Barkhuysen about the existence of a previous resolution of the Council, a revised report to the next meeting.

Payments to Footpaths Maintenance Contractor:

The Clerk presented his report, a copy of which is appended to these minutes.

Resolved:

1. To note and accept the contents of the report.

2. That the monthly invoice figures included in the report be approved as those to be submitted for 2008 by Roger Strick.

Proposed by Cllr Ms Cullen, seconded by Cllr Barkhuysen and carried unanimously.

MINUTE 09/06/08

Traffic in Longdowns:

The Clerk presented his report, a copy of which is appended to these minutes.

Members discussed the suggested response prepared by the Chairman (copy appended to these minutes) and agreed its content with certain amendments.

Resolved:

1. To note and accept the contents of the report.

2. To accept the response prepared by the Chairman to the letter from Richard Fish dated 4^th June 2008 with the following amendments:

·1 Amend the second sentence of the second paragraph to start "Children have missed the bus……"

·2 State at the end of the letter that the very least that is required is a zebra crossing with a protected refuge but that what is really needed is a footbridge.

Proposed by the Chairman, seconded by Cllr Mrs M Biscoe and carried unanimously.

MINUTE 10/06/08

PLAYING FIELD

Playing Field Portfolio:

The Clerk presented his report, a copy of which is appended to these minutes.

He drew the meeting’s attention to the highlighted items within the notes of the Meeting with the Caretaker, particularly the items of expenditure that had been included in Agenda Item 10.

Cllr Ms Cullen advised that she was thinking again about the replacement of the slide as it is used quite a lot. She also advised that she was meeting Wicksteed in the near future to obtain quotations and informed the meeting that Gail Aspden’s application for Lottery Funding for the BMX Track had been unsuccessful.

The Clerk advised