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Minutes of Parish
Council Meetings |
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MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL
HELD IN THE STITHIANS CENTRE ON TUESDAY 21st OCTOBER 2008
AT 7pm
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ATTENDANCE
Councillors present were:
Cllr N Potter (Chair), Cllr Ms C Cullen, Cllr
Mrs V Kavanagh, Cllr P Tisdale, Cllr Miss J Tisdale(From point
mentioned), Cllr D Nightingale, Cllr A Barkhuysen and the Clerk.
Members of the Public present were:
Mr & Mrs Kendall, Jim Lyle, Rohit Shankar,
N.H. Regan, B.P. Purcell, D.J. Cranny, M. Ebner and Mr & Mrs
Mead.
The Chairman welcomed Cllr Mrs V Kavanagh to
the meeting. |
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1
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APOLOGIES
Apologies were received and accepted from
Cllr J Biscoe who was working. Cllr P Tisdale advised that Cllr
Ms J Tisdale would be late as she was working.
The Clerk advised that he had received
apologies from the Police and Rod Davis, both of whom had sent
reports. |
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2
2.1 |
URGENT ITEMS
The Clerk informed the meeting that he had
received no notification of any urgent items. |
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3
3.1
3.2
3.3
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DECLARATIONS OF INTEREST
Cllr Ms Cullen declared a personal and
prejudicial interest in Items 11.3(b) & (c), reports in
connection with planning applications relating to Trebarveth, a
neighbouring property to hers.
The Chairman, because of his connection with
the Church, declared a personal but non-prejudicial interest in
Item 12, the new Cemetery.
The Chairman and Cllr Ms Cullen, because of
their connection with the School, each declared a personal but
non prejudicial interest in item 11.4(b), a report on a planning
application in connection with Pembroath Farm Cottages, as the
applicant worked at the School.
As a member of the British Legion, Cllr
Barkhuysen declared a personal but non prejudicial interest in
the item within Item 10 relating to the donation to the British
Legion
No declarations of receipts of gifts were
made. |
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4.1
4.1.1
4.1.2
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MINUTES OF SEPTEMBER 2008 COUNCIL MEETING
The Clerk drew Members’ attention to an
insertion (Longdowns Self Storage) on Page 7 (Minute
11/09/08(4)), a typographical error on Page 10 (Para 17.1), and
an amendment on Page 11 to reflect the fact that Minute 19/09/08
was proposed by Cllr Ms Cullen and seconded by Cllr P Tisdale.
He advised that he had suitably amended the minutes to be signed
by the Chairman.
Resolved to accept the amended minutes of the
meeting held on 9th September 2008 as a true record
of the proceedings.
Proposed by Cllr P Tisdale, seconded by Cllr Ms C Cullen and
carried. Cllr Barkhuysen had not been present at the September
meeting and therefore did not vote.
MINUTE 01/10/08
The Chairman duly signed the minutes as a
true record. |
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5
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MATTERS ARISING FROM THE MINUTES OF THE
SEPTEMBER COUNCIL MEETING
There were no matters arising that were not
covered elsewhere on the agenda. |
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6
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POLICE & NHW LIAISON OFFICER
No report as no officer yet appointed. |
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The Chairman closed the meeting at this point
at 19.05 to allow Public Participation. |
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7
7.1
7.2 |
PUBLIC
PARTICIPATION Devon & Cornwall Police:
Neither PC Derek Cormack nor PCSO Andy
Huddlestone was present at the meeting but the Clerk reported
that he had received a report from PC Cormack on the afternoon
of the meeting, which he had circulated to Members and a copy of
which is appended to these minutes.
The content of the report was duly noted.
County and District Councillor Neil Plummer:
Cllr Plummer was not present at the meeting.
Members of the Public: |
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7.3.1
7.3.2
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Jim Lyle, the Council’s Tree Warden, advised
that he had attended the launch of the Great Trees of Cornwall
Project. The Clerk advised that this was referred to in Agenda
Item 19 and that Mr Lyle had originally intended to attend the
November meeting. Mr Lyle advised that the project now used the
word "Notable" instead of "Great". He was proposing to launch a
survey of all trees in the Parish in the new Year and intended
to enlist help by placing an article in the Stithians Times and
arranging a public meeting at which he hoped to get Loveday
Jenkin, the Project Officer, to attend. He was advised that the
closing date for articles for the next edition of the Stithians
Times was November 10th.
Mr Lyle advised that he intended to keep the
PC advised of all matters relating to trees with which he was
involved and the Clerk advised that, as he had been appointed by
the PC, Mr Lyle would be able to speak at meetings in the same
way as Rod Davis. An item would therefore be added to future
agendas.
Dr R Shankar gave a brief outline of his
background and alluded to the fact that, in his work, he has
dealings with the Police and frequently has to visit both
Camborne and Newquay Custody Suites. He indicated that, if
co-opted, he would like to develop the role of the Police and
NHW Liaison Officer. Cllr Barkhuysen asked him if, in view of
his clearly busy schedule, he would be able to devote sufficient
time to Parish Council business. He was confident that he would.
The other members of the public present at
the meeting advised that they were there to listen to the debate
on planning applications with particular interest in those
relating to Trebarveth, it being pointed out that none of the
neighbours had received any notification of the applications
relating to Trebarveth.
Dr Shankar apologised and left the meeting at
19.20 as he had to do some preparation for his work the next
day.
Jim Lyle reported that a drainage channel on
Tregolls Bridge had sunk. The Clerk stated that he would report
the matter to the County Council.
There being no other matters raised for the
Public Participation part of the meeting the Chairman re-opened
the meeting at this point, at 19.25. |
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8
8.1
8.1.1
8.1.2
8.1.3
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TRANSPORT
Rural Transport Partnership Representative’s
Report:
Rod Davis, the Council’s representative on
the Rural Transport Partnership, was not present at the meeting
and the Clerk advised that Mr Davis had sent his apologies,
along with a report, a copy of which is appended to these
minutes.
Cllr P Tisdale advised that, contrary to the
content of the letter from the bus operator, season tickets were
available.
Cllr P Tisdale undertook to contact Rod Davis
further over the matter. |
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9
9.1
9.1.1
9.1.2
9.2
9.3
9.3.1
9.3.2
9.3.3
9.4
9.4.1
9.4.2 |
CLERK’S REPORTS
Council’s Current Financial Position:
The Clerk presented his report on the
Council’s current financial position, a copy of which is
appended to these minutes.
Resolved to note the Council’s current
financial position.
Proposed by Cllr Barkhuysen, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 02/10/08
Tithe Map Presentation:
Hopefully, this will be possible at the next
meeting.
Aggregates Levy Sustainability Fund:
The Clerk presented his report, a copy of
which is appended to these minutes. He advised that the base for
the bus shelter was due to be laid on 24th October
and that he had placed an order with Truro Portable Buildings
for the shelter.
He further advised that work on the path
through the playing field had started.
Resolved to note and accept the content of
the report along with the update provided by the Clerk.
Proposed by Cllr P Tisdale, seconded by Cllr
Ms Cullen and carried unanimously.
MINUTE 03/10/08
2009/10 Budget:
The Clerk presented his report, a copy of
which is appended to these minutes. He detailed which items he
had been able to accommodate in the draft budget and advised
that an increase of £1,000 on the Precept added £1.43
(approximately 12p per month) to the Council Tax for a band D
property.
There was discussion over which items not
included should be, but all were agreed that the Precept should
not rise. This precluded items of significant cost.
Resolved that the Clerk present a revised
Draft Budget to the next meeting to include an item for
improving safety at the New Road bus shelter if at all possible
within the overall totals in the report.
Proposed by Cllr Ms Cullen, seconded by the
Chairman and carried unanimously.
MINUTE 04/10/08 |
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10.
10.1
10.2
10.3
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AUTHORISING OF PAYMENTS
The Clerk presented a list of payments to be
made, a copy of which is appended to these minutes.
He also presented his additional report
circulated earlier in the day detailing two further payments and
made particular mention of the donation to the British Legion.
Resolved to approve payment of the sums shown
in the main report totalling £3,148.11 and £75.00 in the
additional report.
Proposed by Cllr Ms Cullen, seconded by the
Chairman and carried unanimously.
MINUTE 05/10/08
It was noted that Cllr Barkhuysen had
declared a personal interest in the item concerning the Royal
British Legion. |
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11
11.1
11.2
11.3
11.3.(a)
11.3(a).1
11.3(a).2
11.3(b) &(c)
11.3(b)&(c).1
11.3(b)&(c).2
11.3(b)&(c).3
11.3(b)&(c).4
11.3(b)&(c).5
11.3(d)
11.3(d).1
11.3(d).2
11.3(e)
11.3(e).1
11.3(e).2
11.4
11.4(a)
11.4(a).1
11.4(a).2
11.4(b)
11.4(b).1
11.4(b).2
11.4(b).3
11.4(b).4
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PLANNING
Notification of Planning Decisions received:
The Clerk referred Members to the Table of
Planning Applications, a copy of which is appended to these
minutes, and informed the meeting of the notifications of
decisions received from Kerrier.
This information was duly noted.
Notification of Planning Decisions received
from Kerrier after publication of the agenda:
The Clerk informed Members that he had
received no notification of planning decisions since the
publication of the agenda..
This information was duly noted.
Planning Applications Received:
PA08/01604/TPO – Mrs J Neeld - Felling of one
Sycamore tree and lopping of one Copper Beech tree – 2 The Old
Vicarage.
The Chairman spoke to his report, a copy of
which is appended to these minutes. Members were concerned at
the continuing loss of trees in this area.
Resolved
1. Not support this application.
2. To recommend that, should KDC be minded to permit this
application, the felled tree be replaced by at least a
Standard local broad leaf tree.
Proposed by the Chairman, seconded by Cllr Ms
Cullen and carried unanimously.
MINUTE 06/10/08
PA08/01606/F– Mr R Jones – Conversion of
redundant barns into three dwellings and erection of an amenity
building and garages – Trebarveth, Ponsanooth.
PA08/01652/F – Mr R Jones – Change of use of
two holiday units to residential units – Trebarveth, Ponsanooth.
As an immediate neighbour, Cllr Ms Cullen
declared a personal and prejudicial interest in both these items
and left the room during their consideration.
The Chairman spoke to his report, which
covered both applications, a copy of which is appended to these
minutes.
The Clerk gave details of the application for
the benefit of the members of the public present and pointed out
that no notifications of the application had been received by
neighbours. He also referred to an e-mail he had received from
Mr and Mrs Twigger and a letter from Natasha Arthur, both of
which expressed concern over the scale of the development
proposed.
It was noted that the application for
conversion of the barns was for "Market Housing".
Resolved:
1. NOT to support either application as the
scale and consequence of both would significantly change the
character of what is a rural area because of the number of
separate units that will be at the location. Furthermore, it
was felt that the access is inadequate as it exists.
2. To express concern to Kerrier that, not
only had the immediate neighbours not been consulted, but no
notices had been posted near the site.
Proposed by Cllr Barkhuysen, seconded by Cllr
Nightingale and carried unanimously
MINUTE 07/10/08
All members of the public with exception of
Jim Lyle and Mr Cranny left the meeting at this point at 20.05.
PA08/01697/F – Mr R Turner-Thompson –
Erection of building for use as fodder store and two loose boxes
– Field north of Tremenhere Skinner Farm (opposite Burley’s
Aquatics).
The Chairman presented his report, a copy of
which is appended to these minutes.
Resolved:
1. To support the application.
2. To recommend that a condition be imposed whereby, should
the building cease to be used for the purpose for which it is
proposed, it be removed.
Proposed by the Chairman, seconded by Cllr
Barkhuysen and carried unanimously.
MINUTE 08/10/08
PA08/01713/F – Mr &Mrs G Castle – Conversion
of existing domestic garage into part of residential
accommodation – Rose Cottage, New Road.
The Chairman presented his report, a copy of
which is appended to these minutes.
Resolved to support the application.
Proposed by the Chairman, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 09/10/08
Planning Applications Received after
Publication of the Agenda:
The Clerk stated that there were two
applications to consider that had been received since the
publication of the agenda.
PA08/00929/F – Ms S Fox – Change of use of
barn to holiday accommodation – Tresevern Hill Farm, Goonlaze.
Cllr Barkhuysen spoke to his report, a copy
of which is appended to these minutes.
Resolved to support the application.
Proposed by Cllr Barkhuysen, seconded by the
Chairman and carried unanimously.
MINUTE 10/10/08
PA08/01708/FD – Mrs N Whitbread-Jordan -
Variation of Condition 4 of Decision Notice Number PA07/00851/F
dated 23 July 2007 for the conversion and extension of former
piggeries to provide annexe/holiday letting accommodation
(permanent residential accommodation)
Both the Chairman and Cllr Ms Cullen declared
a personal interest in this item and neither spoke nor voted in
connection with it.
As an immediate neighbour, Cllr Nightingale
declared a personal and prejudicial interest in it and left the
room during its consideration.
Members discussed the Chairman’s report, a
copy of which is appended to these minutes.
The Clerk referred Members to their previous
decision regarding the lifting of a holiday restriction at
Trebarveth and advised consistency, particularly as the
condition had originally been imposed because residential
accommodation would not have been permitted at this location.
Resolved NOT to support the application.
Proposed by Cllr Barkhuysen, seconded by Cllr
P Tisdale and carried unanimously.
MINUTE 1110/08
Planning Enforcement:
The Clerk presented his report, a copy of
which is appended to these minutes.
He referred to an e-mail he had received from
Kerrier stating that the file on Little Trewince was closed and
advised that he had once again asked why no planting had taken
place. No response had been received.
The Clerk was unable to report further on any
other matters in his report as he had had no response to his
various enquiries.
Resolved:
1. To accept the Clerk’s report along with
the update given and to note its content.
2. That the Clerk continue to follow up the
outstanding matters in the report.
Proposed by Cllr P Tisdale, seconded by Cllr
Ms Cullen and carried unanimously.
MINUTE 12/10/08
Messers Lyle and Cranny left the meeting at
this point at 20.20
Licensing:
Although Cllr Ms Cullen had previously
declared a personal and prejudicial interest in the following
item, the Cerk advised that, as the report was presented for
information only, there was no need for her to leave the room.
Use of Showground:
The Clerk spoke to his report, a copy of
which is appended to these minutes.
Resolved to note the report and approve its
content.
Proposed by Cllr P Tisdale, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 12/10/08 |
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12
12.1.1
12.1.2
12.1.3 |
CEMETERY WORKING GROUP
The Clerk presented his report, a copy of
which is appended to these minutes.
It was acknowledged that the Chairman had a
personal interest in anything connected with the Church or the
Glebe Committee but it was also acknowledged that he had been
involved with all aspects of the new cemetery.
Resolved:
1. To note and accept the content of the
report.
2. That the Clerk, Chairman (in an
advisory capacity) and Cllrs P Tisdale and Mrs Kavanagh
attend a meeting with the Glebe Committee to be held at 10am
on Monday 10th November.
Proposed by Cllr P Tisdale, seconded by Cllr
Ms Cullen and carried. The Chairman did not vote.
MINUTE 13/10/08 |
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13
13.1.1
13.1.2
13.1.3
13.1.4
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FOOTPATHS, HIGHWAYS & ENVIRONMENT
The Clerk presented his report, a copy of
which is appended to these minutes.
He updated Members as follows:
·1 Para 1 –
Kerrier had informed that an objection to the diversion of
the footpath to enable the Bowling Club extension had been
received. They were, however, hopeful that it could be
resolved as it centred around the width of the path and the
width of the gap in the car park fence. If the objection was
not withdrawn, then the matter would have to be referred to
the Secretary of State which would, of course, lead to
delay. It may. However, be possible to obtain a temporary
order that would allow the development to go ahead. The
clerk was awaiting further information as to whether it had
been withdrawn.
·2 Para 4 – The
Clerk had spoken to Tom Fletcher about the review of the
Definitive Footpath Map in the Kerrier area and he had
confirmed that it was taking place in the current financial
year. The Clerk had submitted the list of anomalies and Mr
Fletcher had indicated that they would be looked at as part
of the review.
·3 Para 7 –
Paul Newing had been informed by the Environment Agency that
they did not consider the piped watercourse beneath Jill
Harris’s garden to be part of the main river and therefore
would not be maintaining it. Mr Newing had informed the
Clerk that he intended to consult the riparian owners to
establish an appropriate course of action. He hoped to have
more information by mid November.
·4 He drew
Members’ particular attention to Para10, detailing the
County Council’s intentions as regards footpath maintenance.
Resolved:
1. To note and accept the contents of the
report and the updates given by the Clerk.
2. That the Clerk follow up the
outstanding matters in the report.
Proposed by Cllr P Tisdale, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 14/10/08
Cllr Ms J Tisdale entered the meeting during
consideration of the following item at 20.55.
Church Road Traffic Management Scheme: |
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13.2.1
13.2.2
13.2.3
13.2.4
14
14.1
14.1.1
14.1.2
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The Clerk spoke to his report, a copy of
which is appended to these minutes. Its content was, however,
largely superseded by Appendices 1 to 4, copies of which are
also appended to these minutes.
These appendices comprised the consultation
on the latest proposals for Church Road. The consultation period
for which was due to expire on 13th November.
There was considerable discussion over the
proposed hours of operation for the 20mph speed limit. The
situation was somewhat different to that outside many schools as
the Pre School Group operates in the Hall next to the school,
the hours of operation of which needed to be considered.
Resolved:
1. To accept the report and note its
content.
2. To inform the County council that the
hours of operation for the 20mph speed limit should be as
follows:
·1 08.15 –
09.15
·2 11.30 –
12.30 (to accommodate pre School)
·3 15.00 –
16.30 (to accommodate after school clubs)
3. To advise that, in the absence of the
previously proposed "table top", there was a need for some
sort of indication as to where people should cross the road.
Proposed by Cllr Nightingale, seconded by
Cllr P Tisdale and carried unanimously.
MINUTE 15/10/08
PLAYING FIELD
Playing Field Portfolio:
The Clerk presented his report, a copy of
which is appended to these minutes.
Cllr Ms Cullen referred to an invitation she
had received to attend a conference on play provision at
Bishop’s Forum on 31st October.
Resolved:
1. That the content of both the report
and its appendix, along with the expenditure contained
therein, with particular reference to paying the Playing
Field Caretaker two monthly payments (to cover November and
December) in November, be approved and noted.
2. That Cllr Miss J Tisdale attend a
conference on play provision at Bishop’s Forum on 31st
October.
Proposed by Cllr Ms Cullen, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 16/10/08
Repairs to Roundabout and Large Slide:
The Clerk presented his report, a copy of
which is appended to these minutes.
He also advised that he had received a
quotation from Tyrone for increasing the clearance below the see
saw, a matter identified as Low/medium risk by RoSPA.
Resolved:
1. That the report be approved and its
content noted.
2. To approve the expenditure
of £531 on the roundabout, £582.10 on the large slide and
£50 on the see saw.
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15
15.1 |
Proposed by Cllr Ms Cullen, seconded by Cllr
Miss J Tisdale and carried unanimously.
MINUTE 17/10/08
CONSULTATION
The Making and Enforcement of Byelaws:
The Clerk presented his report which
contained a proposed response prepared by Cllr J Biscoe.
There was discussion over some of the detail.
Resolved:
1. To accept the proposed response
contained within the report as the response of Stithians
Parish Council to DCLG’s Consultation on the Making and
Enforcement of Byelaws.
2. That the Clerk submit the response
with an amendment to para 6.5 substituting "some places" for
"London".
Proposed by Cllr Ms Cullen, seconded by the
Chairman and carried unanimously.
MINUTE 18/10/08 |
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16.1
16.2 |
PUBLIC RELATIONS OFFICER
Cllr Barkhuysen spoke to his report, which he
stressed was for discussion only at this stage.
Members generally agreed that the idea of
combining Spotlight with the Stithians Times had some merit but
it was acknowledged that the Stithians Times was published by
the VHMC and generated an income for them whereas Spotlight,
because it was a Parish Council publication, could not carry
advertising and therefore was a cost to the Parish Council.
Spotlight, however, reached every household whereas the
Stithians Times had a circulation of approximately 300.
It was agreed without a vote that Cllrs
Barkhuysen and Nightingale would discus the possibility of
amalgamating the two publications and how to present the idea to
the VHMC and report to the next meting of the PC with those
proposals. |
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17
17.1
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REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE
BODIES
Stithians School Governing Body:
Nothing to report.
This was duly noted. |
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17.2
17.3 |
Village Hall Management Committee:
Cllr Ms Cullen reminded Members that the next
meeting was due to take place on 4th November.
This was duly noted.
Mining Villages Regeneration Group: |
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17.3.1
18
18.1 |
Cllr Nightingale presented his report, a copy
of which is appended to these minutes.
Resolved:
1. To note and approve the content of the
report.
2. That Cllr Nightingale approach Paul
Gluyas to ask if he would be willing to present the
Stithians part of the DVD.
Proposed by Cllr Barkhuysen, seconded by Cllr
P Tisdale and carried unanimously.
MINUTE 19/10/08
LOCAL GOVERNMENT REORGANISATION
"One Cornwall" Event – 27th September 2008
Cllr Barkhuysen presented his report, a copy
of which is appended to these minutes
Resolved to note and approve the content of
the report.
Proposed by Cllr Barkhuysen, seconded by Cllr
P Tisdale and carried unanimously.
MINUTE 20/10/08 |
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19
19.1
19.1.1
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CORRESPONDENCE
The Clerk presented his report detailing
correspondence received since the last meeting, a copy of which
is appended to these minutes. He also referred to his report on
correspondence received after publication of the agenda
circulated earlier in the day, a copy of which is also appended
to these minutes.
Resolved:
1. To note receipt of a letter from Julia
Goldsworthy MP concerning GP’s Dispensaries and to note that
Cllr J Biscoe had agreed to provide a suggested response for
the next meeting.
2. To note information received from the
Parish Tree Warden and to monitor the situation as regards
TPOs for the village.
3. To note an e-mail received from John
Colgate and to ratify the Clerk’s action in writing to
Kerrier in support of an emergency TPO relating to Blythe
Cottage, South Road.
4. To note, with thanks the actions of
Cllr Neil Plummer in instigating a temporary TPO in respect
of Blythe Cottage.
5. To write to Kerrier in support of a
permanent TPO in respect of trees at Blythe Cottage.
6. To leave it to Members to decide
whether or not they wish to support the campaign to use the
traditional logo for the new Cornish Authority.
7. To note receipt from Kerrier of
information on increasing the coverage of their Blue Box
Recycling Scheme.
8. To note the closure of Foundry Hill on
4th November to enable kerbing works.
9. To note receipt of information
provided by Jim Lyle on the Tree Warden Scheme.
Proposed by Cllr Miss J Tisdale, seconded by
Cllr Nightingale and carried unanimously.
MINUTE 21/10/08 |
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20
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AUTHORISATION OF ADDITIONAL PAYMENTS
The were no additional payments agreed during
the meeting |
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21
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URGENT ITEMS
There were no urgent items that had not been
discussed elsewhere on the agenda. |
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22
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ITEMS FOR NEXT MEETING
1. Demonstration of Tithe Map CD
2. Good Citizen Scheme – Cllr Nightingale
to report
3. Reward for information re theft of
lead from Stithians Centre roof.
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23
24 |
DATE OF NEXT MEETING
It was agreed that the next Council Meeting
would take place on Tuesday 18th November 2008 at 7pm
in the Stithians Centre.
As the next item was of a confidential nature
it was proposed by the Chair, seconded by Cllr Ms Cullen and
agreed unanimously to exclude the Press and Members of the
Public from the remainder of the meeting.
CONFIDENTIAL ITEM
Co-option of new Member:
Members discussed an application by Dr Rohit
Shankar to become a Councillor. A secret ballot was held.
By a majority of five votes to two, it was
agreed to co-opt Dr Rohit Shankar to the Parish Council. |
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The meeting closed at 22.25. |
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MINUTES OF THE MEETING OF STITHIANS PARISH COUNCIL HELD
IN THE STITHIANS CENTRE ON TUESDAY 9th SEPTEMBER 2008 AT 7pm
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ATTENDANCE
Councillors present were:
Cllr N Potter (Chair), Cllr Ms C Cullen, Cllr P
Tisdale, Cllr Miss J Tisdale, Cllr D Nightingale and the Clerk.
Members of the Public present were:
Mrs G Smith and Mrs V Kavanagh.
Before the commencement of the meeting proper, Mr
Steven Ford, Senior Parish Liaison Officer for the One Cornwall
Programme gave a brief presentation on the progress of the
implementation of the new Unitary Authority.
He started by saying that it was the intention of
the new authority to devolve some services if Parish Councils so
wished and to involve Parishes as much as possible in service
provision, particularly in the way and what services should be
provided. He pointed out that there would be no coercion for
parishes to take on services and that the status quo would be
acceptable. The Implementation Executive was due to finalise a Menu
of Services on 18th September, after which it would be
circulated.
In response to a question, Mr Ford advised that
if responsibility for a particular service were to be taken over by
a Parish Council then it would involve all aspects of that service,
including maintenance if, for example, car parks were taken over.
He mentioned the possibility of a Parish
Lengthsman Scheme, which would be run by the UA with work being
requested by the Parish Councils.
The transfer of Assets from the individual
Councils was being dealt with on a case by case basis and he stated
that 1st April 2009 was not necessarily the date by which
all aspects would be finalised.
There were now to be 20 Community Network Areas
and it had been agreed that Parish Councillors would have a voice on
the area committees, which would have limited budgets (possibly
£10,000) but whose main function would be in influencing service
delivery and the preparation of Community Plans. Each CNA would have
a Manager and the first four were due to be appointed in the near
future.
The fact that Parish Councillors would be able to
vote at CNA meetings was, he said, a great step change and two
models were envisaged, one where a given number of Unitary Members
would be matched by the same number of Parish Councillors and the
other where each Parish in the CNA would be represented and matched
by the same number of Unitary Members. Which model was to be adopted
would be at the decision of the constituent authorities in that
particular CNA and there could therefore be different models in
different CNAs.
Mr Ford alluded to the problems that had been
encountered with the Boundary Committee and indicated that they had
now accepted that there should be 123 members of the new authority.
They had stated, however, that it would not be possible to implement
this decision by the date of the commencement of the new authority.
Political pressure was being brought to bear in this respect but all
indications were that the elections in May 2009 would be based on
the existing 82 wards. This would necessitate cross-boundary working
until such time as the second election were to be held, which would
be based on the 123 wards. In response to a question, Mr Ford
advised that Parish elections would not be held until 2013.
Finally, Mr Ford advised that the new authority
would have a dedicated Parish Team for at least two years to ensure
that all aspects of concern to Parish Councils were addressed. The
new authority would also, if requested, host Parish Council
websites.
At the end of the presentation, the Chairman
thanked Mr Ford for the information provided, whereupon Mr Ford left
at 19.25 at which point the Chairman formally opened the meeting. |
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1
|
APOLOGIES
Apologies were received and accepted from Cllr J
Biscoe who was working and Cllr A Barkhuysen who was on holiday. |
|
2
2.1 |
URGENT ITEMS
The Clerk informed the meeting that the Chairman
had agreed, because of the timescale involved, to consider an
invitation from One Cornwall to a Consultation Event as an urgent
item under Agenda Item 18. |
|
3
3.1
|
DECLARATIONS OF INTEREST
Cllr Ms Cullen declared a personal and
prejudicial interest in item 11.6.1, a report in connection with the
use of the Showground, which could affect the property occupied by
her and her partner.
No declarations of receipts of gifts were made |
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4.1
4.1.1
4.1.2
|
MINUTES OF JULY 2008 COUNCIL MEETING
The Clerk drew Members’ attention to a
typographical error and also an amendment to paragraph 3.4 to
reflect the fact that Cllr Mrs M Biscoe was a Vice President of the
Agricultural Association rather than the Show Committee. He advised
that he had suitably amended the minutes to be signed by the
Chairman.
Resolved to accept the amended minutes of the
meeting held on 15th July 2008 as a true record of the
proceedings. Proposed
by Cllr Ms Cullen, seconded by Cllr P Tisdale and carried. The
Chairman and Cllrs Miss J Tisdale and Nightingale had not been
present at the July meeting and therefore did not vote.
MINUTE 01/09/08
The Chairman duly signed the minutes as a true
record. |
| |
|
|
5
5.1.1
|
MATTERS ARISING FROM THE MINUTES OF THE JULY
COUNCIL MEETING
Minute 14/07/08: The Clerk advised that Tony
Langford had indicated that he was not able to represent the PC on
the Historic Churchyards Project because of other commitments. |
|
6
6.1 |
There were no other matters arising.
POLICE & NHW LIAISON OFFICER
Cllr Mrs M Biscoe was not present at the meeting. |
| |
The Chairman closed the meeting at this point at
19.30 to allow Public Participation. |
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7
7.1
7.2
|
PUBLIC PARTICIPATION
Devon & Cornwall Police:
Neither PC Derek Cormack nor PCSO Andy
Huddlestone was present at the meeting but the Clerk reported that
he had received a report from PC Cormack on the afternoon of the
meeting, which he had circulated to Members and a copy of which is
appended to these minutes.
County and District Councillor Neil Plummer:
Cllr Plummer was not present at the meeting.
Members of the Public: |
|
7.3.1
7.3.2
7.3.3
|
Mrs Smith advised that she was attending the
meeting in connection with a planning application by Mr and Mrs
Proud of South Cottage, South Road to erect a portable office
building. She advised that she had written to Kerrier advising them
of her concerns and hoped that the Parish Council would take
cognisance of them.
She stated that she owned "Chyelestren", the
property next door and went on to say that she was concerned that
there was already considerable traffic movement at the property and
that Mr Proud had recently taken on new employees.
She was of the opinion that the operation of a
business of the nature of that of Mr Proud was not in keeping with
the residential area in which it was proposed.
She was also concerned that inadequate
notification had been issued by Kerrier.
Mrs Kavanagh attended the meeting as a
prospective Councillor seeking co-option. The Clerk indicated that,
as she was unknown to any Councillor present, they might like to ask
her questions before considering her application at the end of the
meeting. In the event, there were no questions.
There being no other matters raised for the
Public Participation part of the meeting the Chairman re-opened the
meeting at this point, at 19.45. |
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8
8.1
8.1.1
8.1.2
8.1.3 |
TRANSPORT
Rural Transport Partnership Representative’s
Report:
Rod Davis, the Council’s representative on the
Rural Transport Partnership, was not present at the meeting and the
Clerk advised that Mr Davis had sent his apologies, stating that he
had nothing to report.
Cllr P Tisdale expressed concern at the level of
service being provided in respect of school and college buses
serving Longdowns. His comments were echoed by Cllr Miss J Tisdale.
He advised that they were hardly ever on time and
were frequently too small so that pupils were left behind.
Resolved that the Clerk ask Rod Davis to pursue
the matter with the bus operators on behalf of the Parish Council.
Proposed by Cllr P Tisdale, seconded by Cllr Miss J Tisdale and
carried unanimously.
MINUTE 02/09/08
|
|
9
9.1
9.1.1
9.1.2
9.2
|
CLERK’S REPORTS
Council’s Current Financial Position:
The Clerk presented his report on the Council’s
current financial position, a copy of which is appended to these
minutes.
Resolved to note the Council’s current financial
position.
Proposed by Cllr P Tisdale, seconded by Cllr Miss
J Tisdale and carried unanimously.
MINUTE 03/09/08
Resignation & Appointment of Vice-Chair and Other
Officers of the Council:
The Clerk presented his report, a copy of which
is appended to these minutes. In addition to the resignation of Cllr
Mrs M Biscoe, the Clerk also reported the resignation of Cllrs Ms M
Godwin and C Austin, both of whom were unable to continue because of
work commitments.
Resolved:
1. To note with regret the resignations of
Cllrs Mrs M Biscoe, Ms M Godwin and C Austin.
2. To appoint Cllr P Tisdale as Vice-Chairman
of the Council.
3. To appoint Cllr D Nightingale as the
Council’s representative on the Mining Villages Regeneration
Group.
4. That the other Offices made vacant by the
resignations be not filled at present.
Proposed by Cllr Ms Cullen, seconded by Cllr Miss
J Tisdale and carried unanimously.
MINUTE 04/09/08 |
|
10.
10.1
10.2
10.3
|
AUTHORISING OF PAYMENTS
The Clerk presented a list of payments to be
made, a copy of which is appended to these minutes. He pointed out
that there was an error in the payment listed for OfficeSmart in
that it should read £18.96 making the total £4,177.51.
He also presented his report detailing two direct
debit payments due to the Public Works Loan Board on 2nd
October that he had overlooked, a copy of which is appended to these
minutes.
Resolved to approve payment of the sums shown in
the report totalling £4,177.51 and £1,477.99 in the additional
report tabled at the meeting.
Proposed by Cllr Ms Cullen, seconded by the
Chairman and carried unanimously.
MINUTE 05/09/08 |
|
11
11.1
11.2
11.3
11.3.(a)
11.3(a).1
11.3(a).2
11.3(b)
11.3(b).1
11.3(b).2
11.3(c)
11.3(c).1
11.3(c).2
11.3(d)
11.3(d).1
11.3(d).2
11.3(e)
11.3(e).1
11.3(e).2
11.4
11.5
11.5.1
11.5.2
11.5.3
11.5.4 |
PLANNING
Notification of Planning Decisions received:
The Clerk referred Members to the Table of
Planning Applications, a copy of which is appended to these minutes,
and informed the meeting of the notifications of decisions received
from Kerrier.
This information was duly noted.
Notification of Planning Decisions received from
Kerrier after publication of the agenda:
The Clerk informed Members that he had received
notification of a planning decision in respect of the Old Post
Office (PA08/01293/F). It had been approved subject to restricted
opening times and on condition the rooms be restored to their former
use by 1st September 2010.
This information was duly noted.
Planning Applications Received:
PA08/01293/F – Mrs S Francis - Change of use of
part of existing dwelling to form tea rooms – The Old Post Office.
It was noted that Kerrier had already granted
approval to this application. A copy of the report detailing the
recommendations submitted under the agreed procedure is appended to
these minutes.
Resolved to ratify the recommendations and
provisos contained in the report.
Proposed by the Chairman, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 06/09/08
PA08/01190/F – Mr I Semenenko – Erection of wind
turbine – Carn Vean, Tretheague Mill.
The Chairman spoke to his report, a copy of which
is appended to these minutes.
Resolved to ratify, on the assumption that this
application supersedes PA08/00445/F, the recommendation to agree to
support the application with the following provisos:
1. That the same conditions as those applied
to PA08/00445/F be applied to this application.
2. That an additional condition be imposed
requiring the turbine to be removed should the flashing of
turbine blades or casting of shadows be found to be unacceptable
within one year of commissioning.
3. That a further condition be imposed
whereby the existing trees screening the site of the turbine
must be retained.
Proposed by the Chair, seconded by Cllr P Tisdale
and carried unanimously
MINUTE 07/09/08
PA08/01425/F – Mr S Watson – Erection of a two
storey extension to dwelling – Molehill, Woodhill, St Gluvias.
The Chairman presented his report, a copy of
which is appended to these minutes.
Resolved to support the application.
Proposed by the Chairman, seconded by Cllr Ms
Cullen and carried unanimously.
MINUTE 08/09/08
PA08/01497/F – Mr A Proud – Erection of a
portable office building – South Cottage, South Road.
Members considered the Chairman’s report, a copy
of which is appended to these minutes. They also considered the
comments made by Mrs Smith in the Public Participation part of the
meeting.
Resolved NOT to support the application as it is
a commercial use that is not in keeping with the surrounding
residential area and could lead to more traffic movements thereby
exacerbating the problems that already exist in the area.
If, however, Kerrier are minded to grant
permission then it is recommended that the building should be more
in keeping with a residential area as portakabins are associated
with commercial rather than residential situations.
Proposed by Cllr P Tisdale, seconded by Cllr Miss
J Tisdale and carried unanimously.
MINUTE 09/09/08
PA08/01474/LU – Mr Pochon - Certificate of
Lawfulness for the existing use of three holiday units as three
dwellings – Lower Durian Farm, Trevales.
The Chairman spoke to his report, a copy of which
is appended to these minutes.
Resolved to support the application and to
request that, if it is granted, a condition be applied whereby the
units are made available to satisfy local needs.
Proposed by the Chairman, seconded by Cllr P
Tisdale and carried unanimously.
MINUTE 10/09/08
Planning Applications received after publication
of the Agenda:
The Clerk reported that no applications had been
received after the publication of the Agenda.
Planning Enforcement:
The Clerk presented his report, a copy of which
is appended to these minutes.
It was pointed out that, contrary to the planning
condition, there was no hawthorn on the bunds at Little Trewince.
The Clerk was unable to report further on any
matters in his report as he had had no response to his various
enquiries.
Resolved:
1. To accept the Clerk’s report along with the
update given and to note its content.
2. That the Clerk ask Kerrier why the condition
relating to the planting of hawthorn at Little Trewince had not
been complied with.
3. That the Clerk continue to follow up the
outstanding matters in the report.
4. That the Clerk seek clarification as to
whether the sign erected by Longdowns Self Storage on their
building at Longdowns requires planning permission
Proposed by Cllr P Tisdale, seconded by Cllr Ms
Cullen and carried unanimously.
MINUTE 11/09/08
Mrs Kavanagh left the meeting at this point at
20.25
Licensing:
Cllr Ms Cullen declared a personal and
prejudicial interest in the following item and left the room during
its consideration.
Use of Showground:
The Clerk spoke to his report, a copy of which is
appended to these minutes.
Members observed that there had been no
complaints about any of the events that had been held this year and
discussed how to monitor future activity.
Resolved:
1. To ask Yvonne Toms to furnish the Parish
Council with a list of events to be held on the Showground and
to inform the PC as and when an addition is made to that list.
2. Ta ask Mrs Toms to ensure that any
letters of complaint be copied to the PC for information.
3. To ask Mrs Toms whether any events have
ever been refused permission to hold an event.
Proposed by Cllr P Tisdale, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 12/09/08 |
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12
12.1
12.1.1
12.1.2 |
CEMETERY WORKING GROUP
Resignation from Cemetery Working Group:
The Clerk presented his report, a copy of which
is appended to these minutes. Cllr Ms Cullen asked for an update of
the current situation as regards finding a site for a new cemetery.
The Clerk indicated that he would do this in the confidential part
of the meeting.
Resolved:
1. To note the resignation of Cllr Potter as
Chair and a member of the Cemetery Working Group.
2. To agree that, unless it becomes necessary
to utilise the CWG, all matters appertaining to the provision of
a new cemetery be considered by the full Council.
Proposed by Cllr Miss J Tisdale, seconded by Cllr
Ms Cullen and carried with one abstention.
MINUTE 13/09/08
Cllr Potter neither took part in the debate nor
voted on the above matter. |
|
13
13.1.1
13.1.2
13.1.3
13.1.4
13.2 |
FOOTPATHS, HIGHWAYS & ENVIRONMENT
The Clerk presented his report, a copy of which
is appended to these minutes.
He updated Members as follows:
·1 Para 1 – Kerrier
have informed that planning permission for the Bowling Club
extension is extant until 29th November 2008, not
October as had been stated.
·2 Para 9 – Paul
Newing had been unable to obtain a definitive answer from the
environment Agency as David Harvey, who is dealing with the
matter had been sick for some time. Kerrier are waiting to
ascertain the exact extent of the EA responsibility before
deciding what they would do but Mr Newing assured the Clerk that
"one way or another" works would be carried out to ensure that
the old channel was maintained.
Both Cllr P Tisdale and Miss J Tisdale reiterated
the problems at Longdowns.
Resolved:
1. To note and accept the contents of the
report and the update given by the Clerk.
2. That the Clerk follow up the outstanding
matters in the report.
3. That Cllrs P and Miss J Tisdale consider
what further action could be taken as regards the traffic
problems at Longdowns.
Proposed by Cllr Miss J Tisdale, seconded by Cllr
P Tisdale and carried unanimously.
MINUTE 14/09/08
Tregolls Common: |
|
13.2.1
13.2.2
13.3
13.3.1
13.3.2
13.3.3
13.3.4
14 |
The Clerk spoke to his report, a copy of which is
appended to these minutes. There was considerable discussion over
whether or not action should be taken as regards the fence bearing
in mind the fact that the Common was accessible via the track
opposite Tregolls Farm and that the remainder was extremely
overgrown.
Resolved:
1. To accept the report and note its content.
2. To take no action as regards the access
track to the Shippon.
3. To take no action as regards the fence at
Tregolls Common at present but to monitor the situation and
review as may become necessary.
4. To agree to amend the minutes of the
meeting held on 18th March 2008 to reflect the fact
that, as the report was not considered at the meeting, a copy of
the report on Tregolls Common prepared for that meeting is not
attached thereto.
Proposed by Cllr Nightingale, seconded by Cllr
Miss J Tisdale and carried unanimously.
MINUTE 15/09/08
Church Road Traffic Management:
The Chairman spoke to his report, a copy of which is appended to
these minutes.
Members were concerned at the speed of traffic
outside the school.
It was noted that "Reminder" flashing speed limit
signs had been installed in Church Road but Members were unclear as
to exactly what else was to be provided under the proposed scheme.
Resolved to ask Cllr Plummer exactly what was to
be provided under his Traffic Management Scheme for Church Road and
to inform him of the need for a 20mph limit outside the school
during the times when children are arriving and leaving school. Such
limit to extend around Hendra Corner. Further resolved to press for
a "Table Top" hump outside the school.
Proposed by the Chairman, seconded by Cllr Ms
Cullen and carried unanimously.
MINUTE 16/09/08
Mrs Smith left the meeting at this point at 21.15
PLAYING FIELD
Playing Field Portfolio:
The Clerk presented his report, a copy of which
is appended to these minutes.
Resolved that the content of the
report be noted and approved.
Proposed by Cllr Ms Cullen, seconded by Cllr Miss
J Tisdale and carried unanimously.
MINUTE 17/0908
Roundabout in Playing Field:
Cllr Ms Cullen spoke to her (wrongly dated)
report that had been circulated on the day of the meeting and a copy
of which is appended to these minutes.
She pointed out that the roundabout had been
lifted of its spindle because of concerns over Health and Safety and
outlined the reasons for so doing.
There was discussion over exactly what remedial
action should be taken and whether the roundabout should be
replaced.
Resolved:
1. That the report be approved and its
content noted.
2. That comparative costings be obtained for
either raising the roundabout or digging out below it to ensure
the requisite clearance.
|
|
15
|
Proposed by Cllr Ms Cullen, seconded by Cllr
Nightingale and carried unanimously.
MINUTE 18/0908
CONSULTATION
Nothing to report
|
| 16
|
PUBLIC RELATIONS OFFICER
Cllr Barkhuysen was not present at the meeting |
|
17
17.1
|
REPORTS OF COUNCIL REPRESENTATIVES ON OUTSIDE
BODIES
Stithians School Governing Body:
Cllr Ms Cullen advised that work had commenced on
the library extension to the school.
This was duly noted. |
|
17.2
|
Village Hall Management Committee:
Cllr Ms Cullen reminded Members that the next
| | |
